Billable Hours Calculator

Calculate billable hours and rates for professionals.

Billable Hours Calculator

Add Time Entry

Time Entries

Date Hours Description Rate Amount Action

Calculations

Daily Revenue

Weekly Revenue

Monthly Revenue

Annual Revenue

Annual Billable Hours

Logged Hours Total

Capacity Analysis

Total Available Hours
Billable Hours
Non-Billable Hours
Utilization Rate

Rate Analysis

Standard Rate
Overtime Rate
Effective Rate
Revenue per Hour

Understanding Billable Hours

Key Concepts

Billable Hours: Time spent on client work that can be charged

Utilization Rate: Percentage of total time that's billable

Effective Rate: Actual hourly revenue after accounting for utilization

Overtime: Hours beyond standard work time, often at premium rates

Best Practices

  • Track time accurately and consistently
  • Set clear billing policies with clients
  • Account for non-billable administrative time
  • Review and adjust rates regularly
  • Use time tracking software for accuracy

Formula

Annual Revenue = Hourly Rate × Hours per Day × Days per Week × Weeks per Year × (Utilization Rate / 100)

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